Letter from The Board

We are writing this to provide some context and explanation to our members regarding our restrictive covenants. Before delving into the particulars, we would first like to thank those members who expressed their concern and/or confusion with restrictive covenants violations in a courteous and formal fashion. Screaming, yelling, and/or threatening members of the staff and board is not conducive to building healthy community relationships and common understanding. At the end of the day, we all live here together and would prefer a harmonious, collaborative environment.

As you know, we engaged the membership in a formidable yet worthwhile effort to update our restrictive covenants, otherwise known as the CCRs, last year. Seven of the proposed amendments did pass by more than ⅔ of the entire membership, as required. While this is a big accomplishment that we proudly relayed to the community, we also spoke about having to address ongoing violations of items that did not pass or were not suggested during our membership meetings. Your board and management team diligently deliberated on the best way to address items in violation of our covenants and consulted our paid professionals for guidance, as we are aware that some of these items have been in place for years or decades. Our goal is to fulfill our fiduciary duties including enforcement of rules without being punitive or selective in our administration. Please keep in mind that your current management team and board did not author these documents. We are, however, obligated to follow them or change them legally.

One specific issue brought to our attention this year was the matter of signage on members’ lots related to alarm companies and video surveillance companies. A member pointed out that it was unfair, in their opinion, to disallow the “thin blue line” flag based on our covenants yet allow other neighbors to have alarm company signs on their property. After consultation with our solicitor, we agreed that allowing signage such as this on members’ lots was in violation of our covenants and an oversight on our part. We took steps to correct this by approving the issuance of warning letters to those members having the signs. We did not feel it was appropriate to immediately issue violations and fines on this matter given the circumstances. Some members’ expressed concern, in response to receiving a warning notice asking them to come into compliance, that removing the signs would put them in violation of the wiretap laws. Our attorney has stated that is not the case.

Nonetheless, we are open to amending the restrictive covenants to allow alarm and security signage on residential lots. We only remind our members that this amendment must be done legally through an affirmative vote of more than ⅔  of all those in good standing. If this is an issue that matters to you, we ask you to collaborate with us on addressing this by letting the management team know. We are happy to schedule a special meeting to discuss this with our members if it is a community wide concern. In addition, we are holding a Bylaws Amendment Work Session on April 25th at 7 PM in the gathering room and invite members to attend.

In closing, we are always amenable to constructive dialogue with our members and offer multiple official ways that concerns can be brought to our attention. We thank those of you who have engaged with us and encourage all members to be part of the solution process.

The Glen at Tamiment POA

Board of Directors