April 25, 2023
Dear Residents,
Please see below for the March 18th Homeowner Meeting Minutes.
The Glen at Tamiment POA
Homeowners Meeting
March 18, 2023
In Attendance: Cindy Toscano, Susan Nikolaou, Peter Paryzki, Greg Leone, and Scott Matthews Jr. in person. See attached list of members who were present.
President Cindy Toscano called the meeting to order at 10:02am. A quorum was present.
President’s Report – C. Toscano
March has certainly come in like a lion. We hope that the weeks ahead follow the adage and go out like a lamb.
Thank you all for attending this meeting today. I can’t stress enough how important it is that we all stay involved to the best of our ability in the operations, events, and planning of our community. We offer multiple ways to stay informed and engaged and are always happy to hear your feedback.
We experienced three separate incidents that caused damage to association property in the past few weeks. As many of you know, a resident’s motor vehicle accident resulted in the destruction of our community entry sign along with damage to the stone pillars and headwall. In addition, one of the plow trucks hit the kiosk at the visitor entrance, knocking the pole over. Our Community Manager Scott has filed claims with the respective insurance companies of the responsible parties and expects a full recovery on both. In addition, the clubhouse took a power surge during one of the recent storms and as a result the overhead light bulbs were damaged. Thankfully the surge protectors on our network systems did their job and protected our technology.
We are making progress reducing delinquencies through our legal collections process. It is important to reiterate that any member who is having challenges paying assessments should contact our management team as soon as possible. Once the legal collection process starts, there are potentially severe consequences including bank garnishment and sheriff’s sale of property. Having the option to pay over 12 months this year comes with the responsibility to make sure payments are received on time at the beginning of the month. We thank all our members who are making timely payments or are paid in full for the year. This is critical to ensuring the operations of the association are funded.
Opt-in electronic notice forms are now available for our members. By opting in to receive all official association notices by email, including meeting notices, you will help save the association on postage and mailing fees. This is not mandatory and any member who chooses not to opt-in will still receive association notices required by our Bylaws through the US Mail.
We have multiple projects coming up as spring approaches. We will expound on them during this meeting and encourage all of you to reach out with any questions or feedback you may have.
Financial Report – G. Leone
Dear Neighbors,
Here is our December financial update. As always, if you would like to see the details behind any of the figures below or have any questions at all, please do not hesitate to reach out to Scott at ScottA.Matthews@
Balance Sheet Update – a view of our key assets & liabilities
- Assets:
- Cash in Banks: $182,633 ($139,119 reserves)
o Accounts Receivable: $227,573 (i.e. prior years’ dues/fees)
- Liabilities:
- Accounts Payable: $0
Income Statement Update – a view of our key (i.e. largest) income and expense accounts
- YTD 2022 Income:
o Current Year Association Fees: $648,539
- Transfer Fee Income: $33,949
- Prior Year’s Dues/Fees/Violations: $88,315
o Current Year’s Fees and Violation: $122,136
- YTD 2022 Expense:
- Security: $139,160(YTD Budget = $149,000)
- Lawn/Snow/Grounds Maintenance: $177,986(YTD Budget = $172,000)
- Admin./Management: $145,843 (YTD Budget = $141,672)
- Trash Removal: $97,543 (YTD Budget = $90,000)
- Insurance: $34,345(YTD Budget = $35,567)
- Propane: $10,644 (YTD Budget = $7,000)
- Legal Expense: $28,978 (YTD Budget = $24,500)
- Water/Sewer: $12,667 (YTD Budget = $6,000)
- Legal Collections: $54,049 (Offset by past due receivables of $88,315)
Committee Updates – C. Toscano
C. Toscano spoke about the initiative that was started in January to amend the ByLaws, which must be completed by the end of the year. The board asked for interested members to join the Ad Hoc ByLaws Committee. Since there were no interested parties, the board will be holding a ByLaws work session on Friday, March 24th at 7pm in the clubhouse gathering room and members are encouraged to attend and provide feedback.
The Events Committee has several upcoming events; Easter Egg Hunt on April 1st, Spring Bake Sale on April 15th, Wilderness Walkabout with Dr. Paul Kovalski on April 22nd, and Kids Trivia on April 23rd. The committee is working on a Pet Day event, which may include dog licensing, pet micro chipping, pet photos, animals for adoption, and a puppy kissing booth. Members are always encouraged to e-mail the Events Committee with ideas and suggestions and attend their monthly committee meetings.
Unfinished Business
C. Toscano updated the community on the pool repairs. Superior Pools will complete the tile and coping around the pool once the weather is conducive, and will be finished by Memorial Day weekend. Unfortunately, the cost of pool chemicals has increased significantly. Although the board budgeted for an increase, the contract is close to $10,000, which is above the budgeted amount. Strand Pool manages the chemicals through a computerized system, and although they have researched, the board has not found a company that uses a similar system. C. Toscano asked for anyone with a lead or referral to please contact the management office.
C. Toscano updated the community on the water company who has filed for petition to merge with a larger corporation, Corix. The board received testimony from the Office of Consumer Advocate, which is a large document that will be e-mailed to all residents to read through. This document includes the 69 registered complaints from Tamiment residents. C. Toscano suggested using the search function to look for sections that pertain strictly to Tamiment. There was a recommendation to the judge to demand that the new company meets with the entire community. C. Toscano stated that there is a good chance this meeting will occur.
B. Moskovitz asked about residents drinking the water and stated that since it is public water, it should be drinkable. C. Toscano stated it is a private for profit company that owns our water and sewage system and they are required by law to publish a yearly water study mailed to all residents.
New Business
C. Toscano advised the community that the engineering firm, Cornerstone, was hired to help address storm water management in the community. It is important to address the storm water issues before the extensive road repair project coming up as the storm water problems would lead to erosion of the new roads. Cornerstones report stated that one of the major fixes is making repairs to culvert pipes that lay under homeowners’ driveways. Although not all homes have culvert pipes, the ones that do may be crushed, deteriorated, or blocked beyond repair. Letters will be sent to homeowners that have culvert pipe damage stating that the existing pipe must be replaced with a new one to maintain proper drainage that is vital to entire community by October of this year. Homeowners may call their own contractor, do the replacement themselves, or use the contractor the community has found, that is providing a bulk discount pricing to residents. The average cost of replacement is $500 to $1,000 depending on each lot situation. C. Toscano stated that if you receive the letter and have any questions, or have a big financial challenge, to immediately reach out to the office. The state of PA has regulations and requirements for storm water management and published a booklet in 2017, which will be e-mailed out to entire community. C. Toscano emphasized that not all homes have culvert pipes, and many that do may still be in good repair and not need replacement.
C. Toscano addressed the tremendous effort to amend and update the CCR’s last year. Of the 17 proposed amendments, 7 passed. Unfortunately, homeowners who have items that did not pass must come into compliance with the CCR’s. Certain lots have changes or additions that are not in compliance but have been there for many years, such as fences. The board met with the attorney on the best way to address these issues without being punitive. The attorney stated to address the non-compliant items in writing, and file a notification that the item must be corrected before the sale of the home. The letter that will be sent to residents who are not in compliance was posted on the screen and shared with members.
Community Forum
C. Nielsen asked if the lawyer provided another option for the CCR violations such as grandfathering in certain configurations. C. Toscano stated that the other option was to issue violations and get into punitive litigation for homeowners who are not in compliance but the board did not feel that was fair. C. Toscano stated that configurations that are against the restricted covenants cannot be grandfathered in.
N. Corforte asked why the CCR amendments did not address 3D printed houses and crypto mining. C. Toscano stated that no member asked for it to be included or permitted, and that they are both prohibited in the Design and Review Guidelines.
C. Toscano reminded residents of the sneaker fundraiser, which resident Nick Corforte brought to the attention of the board. Sneakers of all conditions are accepted. The company will recycle and use the products to help veterans and homeless. The community will make money per pound of donation, and the money will be put into funds to beautify the community and offset some of those expenses in the normal operating budget. The fundraiser will be run until the end of the year.
C. Nielsen stated there should be set parameters for what constitutes culvert pipe compliance for the evaluation team and the homeowners. C. Toscano agreed and said there may still be questions and challenges, but they will try their best to explain the issue and correction. She stated if there are any questions upon receipt of the letter, to contact the management team. C. Toscano hopes the process will begin by April 1st and be completed by October 1st.
R. Capitelli stated her husband takes off and cleans out the drains, and asked for clarification on what he should be looking for. C. Toscano stated if he is taking them off and cleaning them, they would not be causing an issue. Some are so deteriorated that they cannot be removed.
A motion was made to formally close the meeting by S. Nikolaou. The motion passed unanimously.
Meeting adjourned at 10:46 AM.
Respectfully submitted by,
Marissa Johnson for Susan Nikolaou
Secretary
The Glen at Tamiment Board of Directors
Homeowner Meeting Sign-In – In Person
- Joseph Radomski
- Sharon Lloyd
- Theresa Ayala
- Susan Nikolaou
- Dominick Toscano
- Feisal Khan
- Peter Mauro
- Joy Impastato
- Patricia Lukoszek
- Rose Capitelli
- Patricia Parillo
- Pete Paryzki
- Connie Friedfel
- Greg Leone
- Beth Moskovitz
- Bryan Donnelly
- Mona Annicaro
- Ann Barrera
- Nicholas Corforte
- Chris Nielsen
- Thomas Hemeleski
Homeowner Meeting Sign-In – Zoom
- Kristin Martin
- Erika Thompson
- Peggy Mullaney
- Everett Jean
- Romula Babaan
- Robert Cha
- Albertha Goodwin
- Jessica Sampere
- Erica Martinez
- Sheila Hunt
- Maureen Marciano
- Michael Torres
- Esther Adebayo-Olojo
- Ryan Ellison
- Joan Daly
- Donna Vaupel
- Jennifer Rose
- Linda DiGregorio
- Eliza Geraldine Browne
- John Murphy
- Georg Andre
- Christina Boers
- German Bonefont
- Joseph Busse
- Lang Ngo
- Rose Cocklin
- Dorothy James Khan
Sincerely,
Marissa Johnson
Assistant Community Manager
